Job Description

Job Description

Position Summary

The Special Events Coordinator plays a vital role in advancing the mission of Habitat for Humanity of Collier County by planning, coordinating, and executing a wide range of donor cultivation and fundraising events. This position works closely with the Development team and community partners to deliver meaningful and engaging experiences that raise awareness, deepen donor relationships, and generate philanthropic support for our work.

The ideal candidate is a proactive organizer with strong communication and project management skills, who thrives in a fast-paced, collaborative environment. This is a full-time position based in Collier County with occasional evening and weekend work required for events.

Essential Duties and Responsibilities

• Event Planning & Execution : Leads all phases of event development including concept creation, budgeting, logistics, vendor negotiation, and on-site coordination. Ensures events are mission-aligned, brand-consistent, and financially efficient. Habitat Collier is the 2026 charity partner for the Naples Automotive Experience and Cars on 5th. This position will be the lead on executing this event in partnership with the Naples Automotive Experience team.
• Donor & Sponsor Engagement : Partners with Development Officers to create guest lists, manage RSVPs, and track donor participation. Works to engage, steward, and recognize key event attendees including major donors and sponsors.
• Vendor & Venue Management : Sources and manages relationships with caterers, venues, and other vendors.
• Communication & Marketing Support : Collaborates with Communications team to create compelling event invitations, programs, signage, social media content, and post-event follow-up materials.
• Volunteer Coordination : Recruits and supervises event-day volunteers in conjunction with the Director of Volunteers, ensuring they are well-informed, and their efforts are recognized.
• Database & Reporting : Maintains accurate records of event-related contacts, expenses, and outcomes. Provides timely reports and recommendations for future event planning.
• Internal Collaboration : Works closely with development, construction, and family services teams to highlight Habitat families and impact at events, reinforcing the mission through storytelling and live engagement.
• Special Projects : Participates in department-wide initiatives and supports other development functions as needed, especially during peak fundraising seasons. Possible creation of additional events that advance the mission and development goals.
• Other duties as assigned.

Required Knowledge, Skills and Abilities

• Exceptional organizational and time management skills, with the ability to manage multiple events and deadlines.
• Strong written and verbal communication skills.
• Ability to work well under pressure and adapt to rapidly changing circumstances.
• Comfort with public speaking and engaging diverse audiences.
• High degree of professionalism, discretion, and attention to detail.
• Proficient in Microsoft Office Suite; experience with donor databases (e.g., Raiser’s Edge) is a plus.
• Experience with event software and platforms for invitations, RSVPs, and virtual events is preferred.

Education and Experience

• Bachelor’s degree in Communications, Marketing, Nonprofit Management or a related field preferred; equivalent experience considered.
• Minimum 2-3 years of experience in event planning, preferably in a nonprofit or fundraising setting.

Language Ability

Ability to speak, read, and write in English proficiently. Must be able to prepare written materials such as event descriptions, invitations, and reports, and speak effectively with donors, vendors, volunteers, and team members.

Math Ability

Basic math skills required to manage budgets, track expenses, and assess event financial outcomes.

Reasoning Ability

Strong problem-solving skills and the ability to adapt plans and logistics in response to real-time challenges. Must be able to manage detailed plans while understanding how events support larger organizational goals.

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