Job Description

Job Description

Job Description

Description:

Join a Mission-Driven Team Making a National and Global Impact.

At Potomac Haven , we are a purpose-driven professional services firm dedicated to advancing the missions of federal agencies across a broad spectrum of programs. Our work is rooted in a commitment to revitalizing the U.S. economy, enhancing government efficiency, and empowering citizens through greater awareness and engagement. We are currently seeking an experienced Proposal Writer with a strong background in the federal contracting space. The ideal candidate will bring a proven track record of developing winning proposals, with deep expertise in applying Shipley-based methodologies to produce compliant, compelling, and strategically aligned responses.

In this role, you will:

• Collaborate closely with the business development, capture teams, and subject matter experts to review and respond to RFI's, RFPs and RFQs.
• Contribute to the creation of winning themes, executive summaries, and other business development materials.
• Translate complex business and technical requirements into clear, persuasive narratives that resonate with evaluators.

This is a unique opportunity to play a pivotal role in the growth of a respected and rapidly expanding federal contractor. If you are passionate about crafting proposals that win and want to be part of a team that values excellence, innovation, and impact—we want to hear from you.

• Analyze Solicitation Requirements: Thoroughly review and interpret customer requirements, ensuring 100% compliance with all solicitation instructions, including FAR/DFAR regulations.
• Lead Proposal Development Lifecycle: Manage the end-to-end proposal process using tailored Shipley methodology - including proposal schedule development, team coordination, kickoff meetings, content development, compliance matrix preparation, data call management, and color team reviews.
• Collaborate with SMEs: Work closely with subject matter experts to distill complex business and technical information into accessible, solution-oriented content that resonates with evaluators.
• Develop Compelling Proposal Content: Participate in solution design sessions and translate business, operations and technical concepts into clear and concise, customer focused and persuasive storytelling content and utilize the structured writing process (POWeR).
• Craft Persuasive and Differentiated Content: Write, edit, and tailor proposal content to reflect win themes, competitive differentiators, and unique value propositions.
• Visual Communication: Design or refine graphics, illustrations, and visual elements that effectively convey technical approaches, key differentiators, and strategic messaging, in collaboration with solution architects and design teams.
• Enhance Readability and Impact: Apply best practices in proposal writing, including the use of action captions, win theme statements, and customer-centric language to improve clarity, engagement, and evaluator impact.
• Maintain a Strong Customer Focus: Ensure that every aspect of the proposal reflects a deep understanding of the customer’s needs, challenges, and goals, reinforcing Potomac Haven’s commitment to delivering tailored, mission-driven solutions.
• Ensure Quality and Compliance: Drive the development of high-quality, compliant, and customer-focused proposals by applying industry best practices and standardized processes. Maintain consistency in tone, structure, and messaging across all proposal sections.
• Facilitate Continuous Improvement: Provide regular progress updates, lead after-action reviews, and document lessons learned to enhance future proposal efforts.

Requirements:

• Bachelor’s degree in Business, Communications, English, Marketing, Journalism or Information Systems preferred.
• Minimum 7 years’ experience in federal government proposal writing and management, and deep knowledge and use of Shipley proposal management methodology and principles.
• High level of expertise and proficiency in Microsoft Office 365 and CoPilot
• Understanding of FAR/DFAR is necessary.
• Ability to maintain a flexible schedules.
• Experience with a wide range of technical subjects including information technology management, software development and support, digital transformation, strategic communication, program and operations management, grants administration and human capital management.
• Track record of successful proposal planning, organization, and development of compliant and winning proposal responses.
• Excellent communications (both written and spoken) including ability to motivate others and collaborate effectively.
• Ability to design, develop, and modify complex illustrations, visuals, and graphics. Knowledge and use of Microsoft CoPilot is a plus.
• Excellent writing/editing capability; ability to synthesize/analyze material effectively; experience writing/editing technical and non-technical documents.
• Self-motivated and able to work independently and in a team environment, including ability to organize, prioritize and work under pressure.

Work Schedule:

• Onsite at McLean (Tysons Corner) at least 2-3 days per week.
• 8-hour shift during normal business hours of 8 am – 5 pm EST; Monday to Friday

More about Potomac Haven: We are an award-winning information technology and professional services firm recognized for delivering transformative solutions that drive mission success. Our strength lies in our diverse, multi-disciplinary teams—passionate professionals who bring deep expertise, agility, and dedication to every engagement.

We proudly serve a distinguished portfolio of federal clients, including the Bureau of Industry and Security , Department of Defense (Washington Headquarters Services) , U.S. Air Force , U.S. Coast Guard , USAID , Consumer Financial Protection Bureau (CFPB) , Bureau of Ocean Energy Management (BOEM) , General Services Administration (GSA) , Centers for Disease Control and Prevention (CDC) , and the Administration for Children and Families (ACF)—among many others. Our mission is simple: to empower our customers to achieve their mission outcomes.

Job Tags

For contractors, Work at office, Flexible hours, Shift work, 2 days per week, 3 days per week, Monday to Friday,

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